FRIENDS OF CRESCENT BEACH, GREEN BAY AND AREA SOCIETY
Minutes of a Meeting of the Board of Directors
on January 17th, 2003
at the home of Anne Greer.
Present: D. Bell, P. Bell, K. Dempsey, C. Gill, A. Greer, L. Macdonald, J. Sewell,
Regrets: J. McHarg, J. Nichols, G. Prince, E. Rafuse, B. Raymond
In the absence of John Nichols, Jim Sewell chaired.
1. Minutes: the minutes of the meeting held on December 9th were approved.
Business arising: the planting of rose bushes in the dunes as a means of
stabilization was further discussed on the basis of feedback from Peter's wife Lise. Main message is that they would need much tending, and indeed need some
earth, not sand alone to grow in. For further discussion.
stands at 456 individuals, with 7 new members and 8 renewals recently. There was
discussion of what final steps to take before removing from our lists those
whose dues are more than 2 years delinquent. Burpee will take considered action.
Donations to the crib repair have reached $4,000.
- Plowing of snow to make the
beach accessible was undertaken by Peter, and it is being kept clear. Rissers
parking areas have been plowed out recently; the recycling bins are closed, but
the Municipality has approved the removal of materials at times when DNR does
not undertake this service. We would notify the Municipality come Spring.
reported on meetings he had attended respecting Champlain celebrations, and
reported that the proposal originally made to seek a designation of the Cape,
opposed by Friends, is not being pursued further.
- The bank account balance
stands at $6,650, and it contains the donations, as well as received ACOA funds
(for the Loucks study and the recycling units).
3. Action Plan: Crib repair and
fencing. The Board noted with excitement the decision by DNR to cover the labour
costs for crib repair up to $10,000. It was also reported that, since the
meeting in December, Eric had been examining the project costs and the sources
of funding. In his absence, Chris tabled the attached report from Eric
(attachment). With the DNR commitment, it appears the crib repair can proceed,
as can, with some supplementary funding being lined up, the fence installation.
The following three motions were adopted by the Board on this subject, the
wording of which has been edited in order to reflect current facts.
Anne, and seconded by Linda, the Board unanimously resolved that the repair of
the revetment, involving the replacement of rotted boards and the installation
of new boards as needed, be proceeded with in April, on the following
- DNR will arrange for the repair work, including the provision
and supervision of the required labour force, the ordering and delivery
specifications for all supplies and materials, and signing and supervising the
contract for the splitting and cutting of logs;
- Friends, through its Board
member, Bruce Raymond (with Jim Sewell as replacement), will assist DNR in
specifying an efficient and long-lasting repair job, and will offer advice on
the ordering of supplies and materials;
- DNR will re-estimate project cost for
crib repair; funding available at present includes the money donated by the
community ($4000 as of mid-January), the grant approved by the Municipality of
the County of Lunenburg ($1,000), DNR's contribution of $10,000 for labour
costs, and ACOA's cost-shared contribution; by the March meeting of the Board,
the Treasurer will satisfy herself that the project costs and available funding
are satisfactory and recommended to the Board for final approval.
- Moved by Linda
and seconded by Jim, the Board resolved that, subject to obtaining supplementary
funding as required, an additional 600 metres of fencing be installed along the
road and in and around specified pull-over sites, in order to protect the dunes
from incursions now being made by vehicles, on the following understandings:
once the carry-over of funding from the revetment repair is known (a reference
to ACOA funds or entitlement to funds), steps be taken to seek additional
funding, to be organized by Eric Rafuse and with advice and input from Laura Barkhouse
(NS Sport and Recreation is possible source);
- the Department of Transportation and Public Works will let the contract
for this additional fencing, as a component of a general call for tenders;
- Friends, through Bruce Raymond, will advise on the precise location for
the fencing, and will identify which pull-over areas are to be retained;
- by the March meeting of the Board, the Treasurer will satisfy herself
that the budget and funding is satisfactory and recommended to the Board for
- Moved by Burpee and seconded by
Peter, the Board resolved that steps be taken to inform the community of the
forthcoming work projects at Crescent, in order to solicit views and support.
Action Plan: Interpretive Panels. Linda described where we stand in our
planning. It was agreed that we should move to mocking up the content of the
three panels, turning to Don Pentz and Shirley Cohrs with respecting to the panel
on bird life, and Ron Loucks on the life of the beach and dunes. Further, there
are a number of options for the placement of the panels. It was agreed that
further work should be done to enable the Board to focus on the content of the
panels, and their possible placement.
5. Action Plan: Oral history project. Anne
will plans some interviews, and also check out the prices of tape recorders that
can be used to produce transcriptions.
6. Liability Issues: Harold Adams has
offered to come to the next Board meeting and discuss Board liability questions
and the need for insurance. Chris and Jim have been in discussion with other
voluntary non-profit groups in the vicinity and many of them are retaining
insurance policies, to supplement the provisions of the new provincial
legislation adopted last December, the purpose of which is to protect volunteer
workers against personal suits, in the line of duty. This matter is to be
discussed further at the next meeting.
7. Karen asked if anyone would be
interested in joining the consultative committee on the Petite Riviere watershed
committee. A vacancy exists. She spoke to some Board members privately after the
meeting on this matter. It is proposed that the next meeting of the Board be
held in March, given the considerable amount of operational work that must now
be undertaken with DNR and the Dept of Transportation.